Public protection procedures builder

Answer the questions section by section. We turn your answers into a procedures document and a one-page staff briefing card, ready to print.

Premises and responsible personWho is responsible and what the premises are.

Name of the premisesFor example: St Mary’s Village Hall

Address

Maximum number of people at the same timeStaff, volunteers and visitors together

Responsible personThe person or organisation in control of the premises

RoleFor example: Chair of trustees, General manager

Phone or email

Deputy when they are absent

Usual opening hoursFor example: Mon–Sat 9am–11pm

Typical staff or volunteers on duty

EvacuationGetting people out when the threat is inside or close by.

Exits that can be usedFor example: main entrance, fire exit by the stage, kitchen door to car park

Primary assembly pointAway from the building, glass and parked vehicles

Alternative assembly pointUsed if the primary is unsafe

Who decides to evacuateFor example: duty manager, or the most senior person present

How staff and the public are told to leaveFor example: verbal instruction, PA announcement, agreed code phrase

People who may need help to leaveFor example: wheelchair users, young children; who helps them

InvacuationBringing people inside, or to a safer area, when the threat is outside.

Safer areas inside the premisesRooms with solid walls, few windows, away from the entrance

Who decides to invacuate

How people are moved and kept informed

LockdownStopping people getting in, or moving towards a threat.

Doors and entry points to secureList every door and gate

Who secures them

How entry and exit are preventedFor example: keys, door bolts, shutters

CommunicationHow staff and the public find out what is happening and what to do.

How staff are alertedFor example: radios, WhatsApp group, phone tree, code phrase

How the public are told what to doFor example: PA system, staff in each room

Who calls 999

Who meets the police on arrival

Training and drillsWho knows the procedures and how often you practise.

Who is briefed or trainedFor example: all staff and regular volunteers

How they are trainedFor example: ACT e-learning on ProtectUK, team briefing

How often you practiseFor example: twice a year

ReviewWhen you will look at this again.

How often you reviewFor example: every 12 months, or after changes

Next review date

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Still to complete: 12 required answers.

The document is in English because it is for staff and the regulator in the UK. Your answers appear as you wrote them.

Public protection procedures — the premises

Terrorism (Protection of Premises) Act 2025 (Martyn’s Law). Procedures the responsible person has put in place, so far as reasonably practicable, to reduce the risk of physical harm if an act of terrorism occurs at or near the premises.

1. Premises and responsible person

Premises: — (to be completed)
Address: — (to be completed)
Maximum number of people reasonably expected at the same time: — (to be completed)
Responsible person: — (to be completed)
Contact: — (to be completed)
Deputy when the responsible person is absent: — (to be completed)
Usual opening hours: — (to be completed)
Typical staff / volunteers on duty: — (to be completed)

2. Evacuation

Exits that can be used: — (to be completed)
Primary assembly point: — (to be completed)
Alternative assembly point (if the primary is unsafe): — (to be completed)
Who decides to evacuate: — (to be completed)
How staff and the public are told to leave: — (to be completed)
People who may need help to leave: — (to be completed)

3. Invacuation (moving people inside to a safer place)

Safer areas inside the premises: — (to be completed)
Who decides to invacuate: — (to be completed)
How people are moved and kept informed: — (to be completed)

4. Lockdown

Doors and entry points to secure: — (to be completed)
Who secures them: — (to be completed)
How entry and exit are prevented: — (to be completed)

5. Communication

How staff are alerted: — (to be completed)
How the public are told what to do: — (to be completed)
Who calls 999: — (to be completed)
Who meets the police on arrival: — (to be completed)

6. Training and drills

Who is briefed or trained: — (to be completed)
How (for example ACT e-learning, team briefing): — (to be completed)
How often procedures are practised: — (to be completed)

7. Review

Review frequency: — (to be completed)
Next review due: — (to be completed)

ohdock provides software tools and general information, not legal advice. Check the official texts, or ask a qualified adviser, for your situation.